Know the Code: Data Privacy and Protecting Personal Data

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Know the Code series logo

Know the Code is a monthly series highlighting different sections of the County of San Diego Code of Ethics.  The mission of the Office of Ethics and Compliance (OEC) is to assist in fulfilling the County’s commitment to the highest standards of ethics and compliance.

By the Office of Ethics and Compliance

Jan. 22-28 is Data Privacy Week!

One of the best ways to improve data privacy awareness at the County is to start at home. Cybersecurity and privacy begin with the individual. Better security and privacy behaviors at home will translate to better security and privacy practices at work, whether we are in the office, field or working remotely.

Learn how to update your privacy and security settings on personal accounts. Ever wish you had a handy guide that showed you how to update your privacy/security settings popular devices and online services? Well look no further.

Our clients, customers and constituents expect us to respect and protect their personal data. Respecting the privacy of your clients, staff and all other stakeholders is critical for inspiring trust and maintaining the County’s reputation. According to the Pew Research Center, 79% of US adults report being concerned about the way their data is being used.

And remember, don’t cross-pollinate your work data and personal data. This means properly handle County data (receive, use, store, transmit, share, and destroy). And don’t use the same passwords for work and home.

If you have concerns about safeguarding confidential or personal information, contact the County Technology Office for electronic concerns at (619) 531-5570 or CTO.Feedback@sdcounty.ca.gov; or contact the Office of Ethics and Compliance for non-technology concerns at (619) 531-5714 or OEC@sdcounty.ca.gov.  

HHSA staff can refer to Safeguarding Protected Information Procedure L-26 and contact the Agency Compliance Office at (619) 338-2808 or PrivacyOfficer.HHSA@SDCounty.ca.gov with questions.

OEC logo

Check out the OEC webpage on InSite for information about upcoming Ethics & Compliance Program events, training, and resources including monthly “Know the Code” articles and micro-training videos.

If you have questions about Ethics & Compliance training or how to access the training and other Ethics & Compliance resources, please contact the OEC team!

Mark Your Calendar for a 2-Part Listening Session on Equity and Belonging

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"Equity and Belonging Listeing Session" over County Administration Center

Update: The pre-event survey to submit questions and topics has closed.

Do you feel comfortable expressing all aspects of your identity in the workplace? The County Diversity and Inclusion Executive Council is hosting the first of two listening sessions on Layers of Identity Thursday, Jan. 19 at noon and wants to hear from you and other County employees. The sessions will address the importance of equity and belonging in the workplace.

This is an opportunity to come together and speak openly and listen to one another. There will also be opportunities to engage anonymously during and after the session.

“As we start a new year, when we often set goals for ourselves, it feels like an especially appropriate time to commit to strengthening the sense of belonging,” said CAO Helen Robbins-Meyer in a recent email sent to all County employees. Read her full email.

Facilitators will include representatives from the Diversity and Inclusion Executive Council, Human Resources, Office of Ethics and Compliance and employee resource groups.

Employees are invited to submit questions and topics that they hope will be discussed in this listening session. All submissions will be anonymous.

Help spread the word by sharing event information with your County colleagues and join the Jan. 19 Listening Session online or by phone.

Join online

Or call in (audio only)

+1 619-343-2539,,314290210#

Phone Conference ID: 314 290 210#

The session will be recorded and posted to InSite after the event.

The D&I Executive Council will host a second session on Layers of Identity from 5:30 to 6:30 p.m., Thursday, Feb. 2. The focus of this session will be to report back what was shared at the Jan. 19 session and proposed actions.

Save the Date-Upcoming Economic Roundtable Offers Peek into Future

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Mark your calendar for Jan. 18 when local experts at the 39th Annual Economic Roundtable make their predictions for what to expect in 2023. You can watch live from 8 to 10 a.m.

Agenda

Keynote presentation: 

Presenters:  

  • Daniel Enemark, Chief Economist, The San Diego Workforce Partnership

  • Ray Major, Deputy CEO, Business Operations, SANDAG 

Local Economy Panel: 

  • Moderator: Alison Sanchez, Asst. Professor of Economics and Business Analytics 

    Panelists: 

    • Kwofi Reed, President/CEO, San Diego Habitat for Humanity 

    • Laura Kohn, Senior Director of Care & Education, Mission Driven Finance 

    • Eduardo Velasquez, Senior Director, Research & Economic Development, San Diego Regional Economic Development Corporation 

Interested in a Women’s Employee Resource Group?

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With your ideas and support, a Women’s Employee Resource Group could be established for County employees. If you would like to know more or get involved, join an “idea season” from 2 to 3 p.m., Jan. 10 on Teams.

Attendees will hear about the purpose of the proposed ERG, pathways to leadership and how you can participate.

Join the idea session on Teams.

See the flyer below.

VALOR Volunteers at Wreaths Across America  

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Wreahts laid on graves at a military cemetery

Members of VALOR employee resource group and County employees helped lay wreaths on graves at Miramar National Cemetery as part of Wreaths Across America last month. The annual event is an opportunity to remember the fallen, honor those who served and to teach future generations about the sacrifices made to preserve our freedom.

The employee resource group, which supports military service, invites fellow employees to participate in the patriotic event again this year. If you would like to donate a wreath or volunteer with VALOR for the December 2023 Wreaths Across America event, please sign up on this event page. Wreaths may be purchased throughout the year.

Learn more about VALOR on InSite.

See the gallery below.