Throwback Thursday: County Logology

There’ve  been many logos that the County used before incorporating the current County seal, including the four-color design featured above.

Unit Manager Robert Laudy said the logo was designed for Public Works in the 1970s or early 1980s. Laudy said the logo originally had the words “Dept. of Public Works” across the center and was used on DPW vehicles. Dept. of Public Work was later removed to be used by other departments, he added.

You can see the logo in person in the “Wall of Signs” artifact display located near the elevators on the third floor of 5500 Overland Ave. at the County Operations Center.

Share your old photos and finds by emailing the County Communications Office.

 

Employees Share Their Productivity Tips

A new year begins, and you promise to get yourself more organized.

With our busy lives, most of us could always use another suggestion on how to manage it all. We asked a few County employees, recognized by colleagues for their efficient ways, to share a few productivity tips. Everyone has different styles and different needs – pick out what works for you.

Have your own to share? Add it under Post a Comment at the end of the article.

Nicole Alejandre, Chief of Staff in Chief Administrative Office.

I subscribe to the Franklin Covey productivity model. Their 7 Habits always work for me. Over the years I’ve added some of my own routines to keep me organized.

  1. Fridays – plan next week’s meetings and action items to visualize the week ahead before you leave on Fridays.
  2. Calendar – schedule specific blocks of time on your calendar to complete important projects. Don’t have your email open while you are working on these projects. And don’t wait for the last minute to write that performance appraisal, develop a project action plan or read/review critical budget information.
  3. Microsoft Outlook – use your email inbox as a secondary reminder of your tasks to complete for the week; use your outbox for those items that are pending and need to be followed up on…watch that retention schedule…it’ll creep up on you!
  4. Notes/Minutes – transcribe notes from meetings while it is fresh in your mind and summarize all the action items with a deadline. Then start back at #1.
  5. Color Code – color code your folders for projects, action items, direct reports. By doing this you can see at a glance what needs to be done on a specific day, for a certain project or by a certain employee. It’s also helpful when you have a day full of meetings, you can just grab the right colored folder to be set for the day!


Wendy Patrick, Deputy District Attorney

Time is a terrible thing to waste. Time is the ultimate gift you can give to others, especially when they know you are busy. Managing my own time enables me to set aside more time in the day to focus on other people.  So, here are some of the ways I manage my time:

  • I do not have idle time blocks in my day. Whether working or playing, I use every minute. I do not mean multitasking, which leads to errors, but focusing on accomplishment.
  • Because I do not watch TV but am a news junkie, I always have Sirius radio on in the car to ensure I never miss anything. At the gym, it is National Public Radio on my iPhone.
  • My MacBook Air goes everywhere with me. So does my hotspot. IPhones are great, but being able to type with both hands instead of one finger saves hours of valuable time that can be used elsewhere.
  • My secret weapon to productivity: sleep. As much of it as I can get. When you are well-rested you can do anything.  

My motivation?  When I can manage my own time efficiently, I have more precious time to give to others.  


Darius Fattahipour, Applications Manager in Child Support Services

  • Project/Task scheduling and budget. When working on a complicated task or project with a duration of many months, break the project into smaller increments of tasks with deadlines of no more than 2–4 weeks. After each increment, check with your project stakeholders to confirm that what has been completed during the project increment matches with their requirements. This incremental approach reduces project risk as the longer a project schedule is, the more uncertainties (e.g., unavailability of resources, policy changes, etc.) will occur that impact schedule and budget.  
  • Project Status Meetings. Many project status meetings end up simply being report-outs that could easily be achieved via email or an on-line collaboration tool such as SharePoint. Instead, have project status meetings be working meetings where all stakeholders can collaboration on working out any project hurdles/constraints.
  • Swimlane Diagrams. Many projects involve multiple concurrent tasks/projects to occur – all of which can be dependent on each other. This can be difficult to display/communicate in your typical Gantt chart.  A better method is to use a swimlane diagram (see example), which shows a simple visual representation of the high-level project tasks for each project/task. This is a particularly effective means of communicating project constraints and schedule to an executive audience.
  • Silence. When working on a detailed assignment, try to surround yourself in silence in order to optimize your mind’s ability to focus on the task at hand.
  • Focus on one task. Contrary to popular belief, our minds don’t actually multitask. Try focusing on one task at a time and work on it till completion before moving to your next task.


Elena Lepule, Human Resources Services Manager

  • I go off of a to-do list.  I organize my assignments based on priorities (i.e. assignments from Director, Group, Unit, etc.).  As much as possible, I vary my work day and work on various assignments. This keeps my mind from becoming “bored.” I like to do pieces and parts of assignments – of course keeping within the allotted timelines/deadlines. 
  • As much as possible, I go outside during my breaks to get my blood/energy flowing. While outside, I do not think of work and/or my to-do work list.  If time doesn’t permit me to go outside, I leave my desk and visit a coworker.  I try to learn something new about a different person every day.
  • Before I leave the office for the day, I ensure I have replied to as many emails and voicemails as possible. If I did not get to respond, I let the person know the status of the response. With the remaining papers on my desk, I pile them into the priorities that are for the new day.
  • Before I reach my home, I clear my mind of work and focus on my family. We do not watch TV during the week, therefore, it allows all of us to discuss how our day was and to remind each other that tomorrow is a new day.

 
Have any tips you think your colleagues could benefit from? Add to Post a Comment below.

New Exhibit Celebrates African-Americans in Public Service

AAACE Officers Zenobia Howard, Toroshinia Kennedy and Debrah Champion in front of the new ERG Wall display.

The latest installation to the Employee Resource Group Wall opened Thursday: an exhibition celebrating African-Americans in public service.

The display, presented by the African-American Association of County Employees in alignment with Black History Month in February, consists of five wall panels honoring public service leaders from the local to national level. Each panel consists of a photo and short synopsis of the individual’s public service accomplishments.  

Zenobia Howard, senior human resources analyst and president of AAACE, said the individuals profiled in the new installation are trailblazers and represent many “firsts” in public service. The display includes a panel on Leon Williams, who was the first African-American to serve as a County supervisor.

“Among their diversity ‘firsts’ is proof of vision, hard work, passion, commitment to positive change and dedication to better government at every level,” Howard said.

Howard was joined by AAACE officers Debrah Champion, a human resources assistant, and Toroshinia Kennedy, with the Office of Financial Planning, in making passionate presentations.

The latest ERG Wall honors the following individuals:

Carter Woodson, father of Black History Month
Leon Williams, former San Diego County Supervisor and San Diego City Councilman

Kamala Harris, 32nd Attorney General of California

Barbara Jordan, politician and leader in the Civil Rights movement

Barack Obama, 44th President of the United States

The ERG Wall, at the Library’s administrative offices at the County Operations Center, focuses on honoring individuals for their accomplishments in diversity and inclusion. The educational display is rotated each quarter and created by the County’s eight Employee Resource Groups.

African-Americans in Public Service will be on display through March. The ERG Wall is located at 5560 Overland Ave., Room 151. Viewing hours are based 8 a.m. to 5 p.m.

Also read: Diversity on Display at New ERG Wall 

What’s New on the Horizon for 2015?

 A rendering of the Cedar and Kettner parking structure

The literal horizon, that is! Old County buildings will come down and new ones will go up in an ongoing effort to modernize our facilities and keep up with public needs. The projects taking shape in 2015 will affect hundreds of employees – maybe even you. Here are some highlights.

Openings

Cedar and Kettner Parking Structure

  • Scheduled Opening: October 2015
  • Project:  Build a parking structure with 654 spaces for County Administration Center employees. The garage is 10 stories high, three below street level and seven above, next to the Trolley’s Little Italy/County Center Station.

Lakeside Sheriff’s Substation

  • Scheduled Opening: Spring 2015  
  • Project: Move the substation location from a small leased storefront in Lakeside to a larger, newly remodeled building measuring more than 5,300 square feet.

A rendering of the Boulevard Fire StationBoulevard Fire Station

  • Scheduled Opening:  April 2015
  • Project:  Replace the existing facility with a new 7,866 square-foot fire station with living quarters and bays for six emergency vehicles.

North Inland Family Resource Center (Escondido) 

  • Scheduled Completion: May 2015 for June Occupancy
  • Project: Relocate operations from the current Valley Parkway offices into a larger 105,000-square-foot leased facility at 649 W. Mission Ave. The newly remodeled location will include a first for a County Family Resource Center – a Child Support satellite office. More than 400 employees will be making the move.

Las Colinas Detention and Reentry FacilityLas Colinas Detention and Reentry Facility

  • Scheduled Completion: December 2015 for January 2016 occupancy
  • Project: Finish Phase 2 of the multi-year 1,216-bed project to replace the existing facility on the 45-acre campus. 

New Beginnings

Imperial Beach Library

  • Scheduled Completion: Spring 2016
  • Project: Begin construction in summer 2015 for a new 12,000-square-foot library building to replace the existing 5,100-square-foot library built in 1966. The project will also incorporate and remodel an existing 2,000-square-foot community room belonging to the City of Imperial Beach.   

Alpine Library

  • Scheduled Completion: Spring 2016
  • Project: Begin construction in spring 2015 for a new 12,700-square-foot Zero Net Energy Library that will be more than four times larger than the current leased facility.

Crime Lab, Fleet Facility & Parking Structure

  • Schedule Completion:  May 2016 - Fleet Services & Parking Structure, Summer 2018 – Crime Lab
  • Project: Begin construction in spring 2015 on a new 1,200-space parking structure east of the Registrar of Voters building at the County Operations Center. The parking structure will be similar in height but about half the size of the parking garage near the conference center and café. The new garage will also house the relocated Fleet Services. The old Fleet Services building will be demolished to make way for a 158,000-square-foot building that will include a crime lab, space for Sheriff’s property and evidence materials, and administrative offices.  

Planning Stages

Pine Valley Fire Station: Build a new facility with sleeping quarters and four bays for emergency vehicles to replace the existing aged and undersized facility.  

Assessor/Recorder/County Clerk El Cajon Branch office: Locate a site in early 2015 to build a new, larger 19-20,000 square-foot building.  

Borrego Springs Library: Find a site for a new 14-15,000-square-foot building that will be six times the size of the current leased facility.

For more information on planned and proposed construction projects, see General Services’ Current Capital Projects list.

In Touch: 2015 ... Bring it On!

2015 … Bring it on!

Last year was challenging: but thanks to all of your efforts it was also an excellent year. 

We faced countless risks and uncertainties yet managed well through each of them: implementation of the affordable care act, stabilizing the AB109 public safety realignment impact, protecting our region from the May fires and opening our Waterfront Park to name just a few. It was your energy, resilience and commitment that made it happen.

But — there is no more time to look back in the glow of what we accomplished last year. As I sat there watching some stunning football on New Year’s Day, I was focusing on what we have ahead.

The economy has picked up a bit and so have the expectations of our customers and our partners. Requests for enhanced services are heard everywhere and we need to step up to the call. 

We have the implementation of Laura’s Law coming before the Board at the end of January. The opportunities for flexibility and innovation in child welfare afforded by the Title IV-E Waiver must get rolling to have a significant impact on our foster care system. We have a jump start on the impacts of the passage of Prop 47, but there’s much to be done in reshaping sentencing and detention services. Sustainability opportunities keep knocking. Environmental necessities must be embraced. And several key capital projects are picking up steam. Every department has a long list of exciting opportunities ahead.

Nothing will stop us from doing great things this year. But there is an elephant in the room — or rather, in the budget — that we cannot ignore. You know; the one that the Union Tribune keeps writing about. Yes, we do have retirement debt. Lots of it. But I refuse to let that deter us from focusing on the great things we have ahead. I think about retirement debt every day and I am actively engaged in disciplined fiscal management to ensure we meet our obligations to fully fund the system without impacting services.

Public pension doesn’t define us or paralyze us. The services we provide our residents are what we’re about. It’s important that we read the sobering articles and listen to the public outcry about pensions. They are reminders to us all that we must remain prudent in our responsibilities as public servants and stewards of taxpayers’ money. But it’s equally important that we do not get mired in the negative and instead surge to new heights in providing our residents excellent government services.

To do this I pledge to do the following, and ask that you do so as well: 

  • Be better in my work — think more creatively, efficiently and get the details right.
  • Be better with our customers — in how I prepare, how I communicate and how I add value to their quality of life.
  • Be better with you, my teammates — in how I support you, how I communicate with you and how I care about you as people.
  • Be better in my community — in how I give of my time and effort to make San Diego the best region in the State.
  • Be better in my commitment to service — it’s not about me, it’s about the people we serve and maintaining a healthy organizational culture that has an inspiring and shared mission at its core. 

I am the only one who can control my attitude and how I approach work. The same is said for you. We’re terrific. And I’m so grateful to each of you. But can we be better? Of course we can!

Join me in committing to being better every day. Give more to our customers. Learn more. Smile more. Laugh more. Embrace newer technology. Be more positive. Be more energized. Be more respectful. Be more aware. Be more connected. Be more everything!

Thank you for your loyalty to our residents and the great work you do. We have a great year ahead!

2015… we’re ready. Bring it on!

 

 

Top 10 InSite Stories of 2014

Can you believe 2015 is already here? It’s a fun, exciting time as we look into the future. But first, let’s take a look back at 2014 and all the County happenings.

Here are the top 10 most-read InSite feature stories of the past year.

1. Be a Part of History – Volunteer at the Waterfront Park’s Grand Opening

 

2. Make a Difference During a Disaster

 

3. Farmers Market Sprouting Up at COC

 

4. Help Us Help Them – Count the Homeless

 

5. Which Workspace is the Most Wicked?

 

6. Amazing Racers: 2014 Edition

 

7. Where You Can Find the Most County Employees

 

8. Get Discounted Tickets for SDSU Football

 

9. Wicked Winners Named in Halloween Contests

 

10. Employees Survive Baja Hurricane – and Return Engaged

Want more? Check out the InTouch articles from this year by CAO Helen Robbins-Meyer.

Thanks for reading! See ya next year!

County Family Contributes to Floral Fantasy Representing a Final Gift

Amanda Patmon, second from right, and Theresa Liget, on the far right, work on cutting flowers for the float.When you wake up to watch the Pasadena Tournament of Roses Parade on New Year’s Day, be on the lookout for a float with a special County touch.

Theresa Liget, who works in the Medical Examiner’s Office, and her daughter Amanda Patmon, who works at the San Diego County Sheriff’s Academy, were up bright and early Saturday, Dec. 6 to board a bus headed to the Rosemont Pavilion warehouse to work on Donate Life’s float in the parade.  This will be the fifth float they have worked on together for Donate Life.

Donate Life is the parent company of Lifesharing, the region’s tissue and organ donation organization. The Medical Examiner’s Office works closely with Lifesharing, as well as the San Diego Eye Bank, to provide hundreds of tissue and organ donations per year.  

This year’s float is called “The Never-Ending Story” and features 60 butterflies emerging from books. The butterflies represent all the lives that can be transformed from a single donor. The float also features special images of donors called floragraphs. They’re given that name because all floats in the parade are covered in flowers and other plant materials.


“Our tiny contribution to the float has so much meaning to us. The real story is the people we have met each year and their stories,” says Liget. “We have met donor families who are in Pasadena preparing floragraph portraits of their deceased loved one to be displayed on the float.  We have met recipients who are there because of the sacrifice of a donor.”   

Patmon says she was especially touched when she met the family of San Diego Police Officer Jeremy Henwood, who was honored with a floragraph on a float last year. His organs transformed at least two lives.

Float volunteer workers get to know each other on the bus ride up to Pasadena, then more so while working and on the ride back home. In all, they work about eight hours.

“It’s so much fun. It’s a really, really cool experience,” says Patmon.

So, what does it take to decorate an elaborate Rose Parade float? Most floats are built by professional float-building companies and are kept in an enormous warehouse. By the time volunteers arrive, the float is constructed and is spray colored to match the flowers that will be attached to each area. Patmon says the volunteers  are given an empty box to fill with specific-colored flowers that must be  cut precisely.

“We sat for hours cutting only the blue part from the Blue Strata flower, “says Liget.  “Only the flower, to capture all the blue – to cut down too far and add green to the pile would diminish the color that will be added to the float.”

Patmon adds, “Your hands hurt from cutting with the scissors and your back hurts a little from sitting in the chair, but it doesn’t even matter because you’re able to walk around and see everything that’s going on. I always find out where on the float my flowers are going. Everyone that day was working on the butterfly on the front of the float, it’s a huge butterfly.”


Paid workers and more busloads of volunteers will continue to work on the float until it is done. Fresh and dried flowers are applied to the float two to three days before the parade.

Liget says she hopes people who watch the parade on January 1 will not only admire the beauty of the Donate Life float but will also and listen to the stories of the individuals who have given so much in death to enhance the lives of the living.

“Every donation of organs, eyes and tissue begins when a family member honors their loved ones’ wishes indicated by a pink dot on their driver’s license, or by making that decision for them,” says Liget.